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Head – Travel Desk

  • Bachelor’s degree in Business Administration, Hospitality Management, or related field preferred

Travel Coordination:

  • Facilitate travel arrangements including flights, accommodations, ground transportation, and any necessary visas or travel documentation.
  • Collaborate with travel agencies, airlines, hotels, and other vendors to secure the best rates and accommodations.
  • Ensure compliance with university policies and guidelines regarding travel expenses and approvals.

Support and Assistance:

  • Act as the primary point of contact for all travel-related queries and assistance.
  • Provide guidance and support to travelers regarding travel itineraries, documentation requirements, and travel insurance.

Expense Management:

  • Manage and process travel-related expenses, ensuring accuracy and adherence to university policies.
  • Maintain records of travel expenses and prepare reports for budgeting purposes.

Communication and Collaboration:

  • Liaise with various departments, faculty, and administrative staff to understand travel needs and requirements.
  • Communicate effectively with external vendors and service providers to ensure smooth execution of travel plans.

Policy Implementation and Compliance:

  • Stay updated on travel regulations, policies, and procedures to ensure compliance.
  • Assist in developing and updating travel policies and guidelines for the university.
  • Proven experience in travel coordination, preferably in an educational institution or corporate setting.
  • Proficiency in travel management software and MS Office Suite.
  • Attention to detail and ability to work under pressure in a fast-paced environment.
  • Knowledge of travel industry trends and best practices.
  • Customer service-oriented approach with a focus on enhancing the travel experience for all stakeholders.